CAM true-up season is when small inconsistencies turn into big conversations. You are pulling lease language, mapping expense lines, checking gross-ups, and making sure caps and stops match the document. Then you still have to draft the tenant notice. Most of that time goes to assembling and reassembling the same logic in a spreadsheet. The risk is not just speed. It is missing a clause or misapplying a cap and having to defend it later. Asset Management ~10 min to run Reconcile CAM Charges for One Tenant Vic prompt Use Vic to reconcile CAM charges for one tenant using the lease and actual operating expenses. Purpose Accurate reconciliations reduce billing disputes and support clean year-end accounting. The process that takes an analyst about 60 minutes completes in about 10 minutes. Inputs Lease Or Lease Abstract Required Actual Operating Expenses Required Estimated Cam Paid Optional Property Occupancy Optional Reconciliation Year Optional Outputs One audit-ready CAM reconciliation worksheet with the full expense split and adjustments, a tenant notification letter, and a one-line over or under summary. Time saved Turns roughly an hour of manual work into about ten minutes. How it works Give Vic the lease or lease abstract and the property’s actual operating expenses for the year. You can also include estimated CAM paid, property occupancy, and the reconciliation year. Then run: Use Vic to reconcile CAM charges for one tenant using the lease and actual operating expenses. Vic builds a single, audit-ready worksheet that ties the lease terms to the expense pool. It calculates the expense split and the recoverable pool, then applies the tenant’s pro rata share with any gross-up. If the lease uses a base year or expense stop, it applies those adjustments. Caps and admin fees follow the lease language. The worksheet shows the tenant’s over or under payment against estimates billed, with a one-line summary you can drop into your report. The output is not just numbers. You also get a tenant notification letter that matches the calculation and the result. That cuts the last mile of turning a spreadsheet into something you can send. There is a clear stance here: reconciliations should read the same way every time. Map operating statements to a standard chart of accounts and keep source discipline. When a tenant asks why a line is included or how a cap was applied, the answer sits in the worksheet, not in your memory. For asset managers and property managers, the benefit is straightforward. You get a consistent method for expense splits, gross-ups, base year or stop mechanics, caps, and admin fees, all tied back to the lease. For landlords, it supports clean year-end accounting and fewer billing disputes because the math and the language line up. The manual version of this work takes about an hour for a single tenant, including checks and the letter. This runs in about ten minutes and produces the same artifacts you need to close the year and communicate the result.